For most visa applicants in Ghana, Nigeria, and across Africa, the VFS appointment is the most stressful part of the process. You’ve gathered your documents, filled in the online forms, and now you’re heading to VFS to give biometrics and submit everything.
But here’s the truth: many refusals don’t happen because of VFS itself, but because of mistakes made before the appointment. In this guide, we show you the 7 most common mistakes — and exactly how to avoid them so your application is ready and strong.
1. Poor Appointment Planning
❌ Mistake: Waiting too long to book your appointment, missing slots, or booking too close to your course/work start date.
✅ Fix: Book as early as possible once your online application is complete. Plan at least 4–6 weeks buffer before your travel date.
2. Incomplete or Incorrect Forms
❌ Mistake: Leaving sections blank, using inconsistent information, or mismatching passport details.
✅ Fix: Double-check your application form before submission. Small errors can lead to delays or even refusals
3. Weak Proof of Funds
❌ Mistake: Submitting bank statements that don’t meet the 28-day rule or show sudden unexplained deposits.
✅ Fix: Ensure funds are held for the required period, in an acceptable account, with the correct balance for tuition + living costs.
4. Missing Translations
❌ Mistake: Submitting documents in French, Twi, or other languages without certified English translations.
✅ Fix: All supporting documents must be in English or include certified translations.
5. Wrong Appointment Type
❌ Mistake: Booking the wrong appointment (e.g., standard instead of priority, or wrong visa category).
✅ Fix: Check carefully that your appointment type matches your visa application. Priority fees are optional but must be selected correctly.
6. Forgetting Required Originals
❌ Mistake: Arriving at VFS with photocopies but no originals (passport, TB test, bank statements).
✅ Fix: Always bring the originals + one photocopy of every required document. Use a checklist to avoid last-minute panic.
7. Poor Preparation on the Day
❌ Mistake: Arriving late, not having documents organized, or failing to answer basic questions about your application.
✅ Fix: Arrive at least 30 minutes early, keep your documents in order, and know the basics: course, sponsor, funds, travel dates.
Final Tips for Your VFS Appointment
-
Dress smartly (first impressions matter).
-
Carry your appointment confirmation printout.
-
Stay calm: VFS staff are not decision-makers; they only collect and forward your application.
CTA – Don’t Risk Refusal
At Help Me Visa, we’ve seen too many applications fail because of avoidable mistakes. That’s why we created the Pre-VFS Checklist (free) — so you can walk into your appointment 100% ready.
👉 Get Our Pre-VFS Checklist Now
